What are User Roles?

How to create a User Role

How to edit an existing User Role

How to delete an existing User Role

 

What are User Roles?

A User Role identifies what the role(s) of a user are on campus. There are two types of roles:

Faculty Roles are provided to all faculty imported into the site and allow the Course Evaluation Administrator to chose whether or not the faculty member is allow to Add Faculty Questions.

Report Administrator Roles are provided to people whose job is to absorb a collection of course evaluation data. For example, a Department Chair is often granted a Report Administrator Role to see results of course evaluation data for all courses assigned to his/her department in the institutional unit chart. Other roles include: Dean, Provost, Program Head, etc.

 

How to create a User Role

  1. From the home screen click on User Roles.
  2. Click Create New Role
  3. Choose the Role Type - Faculty or Report Administrator
    • Faculty - Name the role and choose whether the role should be able to add Faculty Custom Questions by checking the box provided. Click Create.
    • Report Administrator - Name the role. Choose which level of the institutional unit chart the role should have access to using the drop-down menu provided. Check which Faculty Roles the administrator should be able to view results for (one or more may be selected). Check which reports this role should have access to. Click Create.

 

How to edit an existing User Role

  1. From the home screen click on User Roles.
  2. Click Edit next to the Faculty or Report Administrator role you would like to edit.
    • Faculty - Edit the role name and choose whether the role should be able to add Faculty Custom Questions by checking the box provided. Click Update.
    • Report Administrator - Edit the role name. Choose which level of the institutional unit chart the role should have access to using the drop-down menu provided. Check which Faculty Roles the administrator should be able to view results for (one or more may be selected). Check which reports this role should have access to. Click Update.

 

How to delete an existing User Role

  1. From the home screen click on User Roles.
  2. Click Edit next to the Faculty or Report Administrator role you would like to edit.
  3. Click on the delete button at the bottom of the page.

Note that only roles that do not have any users assigned to them may be deleted.

 

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